Have you ever had the intention to log a work task, only to forget by the end of the day? As the hours roll by, you might not remember what exactly it was you did or how long it took. Now, there’s a big chunk of time in your day that you can’t account for.
For employees to effectively manage tasks, deadlines and any other time-dependent work, they need to be supported by a robust infrastructure. Every company should know how work hours are being used.
Time-tracking software was created to make work life easier. Taking the guesswork out of time management (and minimising human error) creates an environment where everyone can be held accountable.
Benefits of Time Tracking Software
1. Accurate Time Monitoring
Manual timesheets have had their time in the sun, but for most companies, they are no longer an effective way to keep records on a company-wide scale.
While small start-ups with a handful of employees might use them to keep overheads low, they become more time-consuming and error-prone as the company grows.
Time tracking software grows with you. These precise tools allow you to record any hours worked comprehensively. You can receive accurate payroll calculations with the push of a button.
They can also be used by managers or HR departments to identify patterns in work habits (for example, does someone always call in sick on the third Friday of every month?)
2. Improved Absence Management
As everyone knows, there is more than just one type of employee absence. There’s the obvious kind: sickness or holiday entitlement. But there’s also maternity, work-from-home days, compassionate leave and even birthday afternoons off!
Lumbering all of this responsibility on one employee with a pen and paper seems unfair. Time management software does all this for you (and holds the individual employee responsible for their own time).
Managers can also get a well-rounded overview of their workforce’s availability. For example, if they know half of a team will be off in July, they can make arrangements in advance for extra support.
3. Simplified Payroll
Time-tracking software really digs into the details.
It keeps an account of processes integral to payroll, such as any hours worked, overtime, and leave entitlements. The software is designed so that everyone is paid fairly (with minimal errors in salary calculations).
It can also significantly reduce a company’s administrative workload, which works out for everyone!
4. Compliance with Labour Regulations
Violating labour laws can have terrible consequences for companies, including fines of up to £20,000.
Then, there’s the potential for legal action and reputational damage to the business. To avoid this, time-tracking software can alert managers to potential violations, such as excessive overtime.
5. Better Employee Accountability
With time tracking software, your time is your business.
It gives employees much more control over their entitlements. For example, do you need the afternoon off? Perhaps you have a doctor’s appointment from 12:30 and need to take a longer lunch.
These arrangements are the responsibility of the employee alone, and this greater transparency can create trust between management.
6. Integration with Existing HR Systems
Does your company already have an HR system? Don’t stick with ineffective software just because you’re dreading the changeover: modern time-tracking software is perfectly capable of integrating with existing systems!
Your company can create a unified platform of employee management that’s much more comprehensive and accurate than the last.
7. Real-time Insights
Having real-time insights into when employees are working can minimise the chance of understaffing.
For example, if the data shows that three employees have requested leave on the same day, they can identify the need for additional support and provide it without second thought!
Being able to make informed decisions quicker is a luxury that time-tracking software affords you.
8. Reduced Administrative Burden
HR departments have a lot on their hands, but with time-tracking software, some of the burden can be lifted. By automating things like leave requirements and admin tasks, HR personnel have more time to focus on strategic initiatives.
9. Greater Flexibility for Remote Workers
The ability to log hours from anywhere in the world is especially useful for offices that use a hybrid working schedule.
When employees are out of office, they can still schedule leave and request holidays from the comfort of their homes. Equally, each management can still have a complete overview of employee schedules.
10. Better Resource Availability
When everyone knows where company time is going, you can invest more in distributing workloads. For example, management can identify if one department is taking on too much with too little staff and prioritise this team accordingly.
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